Firm Name: Walgreen

Numbers of Jobs: Senior Executive Assistant

Education Need: Graduate

Job Hours: 8

Payment: $20-$30/Hours

What's Job City: DEERFIELD 

Job Details:

The Senior Vice President and Chief Marketing Officer (CMO) will receive assistance from the Senior Executive Assistant in a fast-paced environment. In order to ensure productivity at all organizational levels, this position will be a vital team member for the CMO. The top candidate will ensure that meeting preparation materials are delivered in advance and that they are started on time. They will enable remote decision-making and keep projects moving forward by streamlining meetings and travel arrangements. They'll be able to complete complicated and varied administrative tasks without much direction, proving that they are well-versed in the rules and procedures of the company. They will have the ability to work quietly and diplomatically while establishing and maintaining relationships at all levels of leadership. The CMO will be able to actively set and direct the organization's agenda because they will, most importantly, remove all distractions. Last but not least, they ought to relish social interaction, feel comfortable doing so, and be motivated to have an impact on the department's culture and team member engagement.

•  Workflow and activity in the executive office are proactively organized, structured, and accelerated. Prioritize the schedules and create and implement systems of follow-up for projects, meetings, and issues to ensure the effective and efficient management of the executive's office.
•  Senior company officials' emails and phone calls are screened by executives from outside the organization. determines the nature and urgency of the inquiry, and manages routine calls with tact and diplomacy. organizes and drafts correspondence replies as needed with little direction.
•  Effectively represent the executive when communicating with both internal and external contacts.
•  drafts and distributes departmental communications in the CMO's place.
•  By defining a set of meeting best practices, such as calendaring agendas and pre-distribution of materials, the Marketing leadership team and their administrative staff are held to these standards.
•  collaborates with various people and/or departments to coordinate the executive's directives. provides information and gathers it from outside sources or other company executives. manages extremely sensitive information that affects the entire company with the utmost discretion and decorum. Responds to questions and creates regular and irregular correspondence instead of the executive. gathers and provides data on behalf of the executive.
•  creates all necessary travel plans, including those for lodging and ground transportation. makes the executive's and the direct reports' travel plans. Every element of meetings, conferences, and special events is planned and coordinated.
•  Schedule meetings on-site by booking catering, meeting rooms, and other necessities.
•  Organize a meeting with the direct reports on behalf of the executive to gather any information the executive requires. gathers information and prepares it for analysis by the executive. based on the information gathered, may recommend actions that the executive should take.
•  may be in charge of numerous administrative tasks. produces reports as required and participates in data gathering. gives participants a schedule and completion dates for the project.
•  preparing expense reports through processing.
•  oversees the procedure for approving all travel requests made by the Marketing division.
•  could give less experienced administrative staff work. may serve as these people's mentors and guides. provides suggestions for the performance review.
•  They could provide administrative assistance to several executives on a full-time or as-needed basis.

 LI-CB1.

 Minimum requirements.

•  a minimum of three years of experience in administrative tasks like scheduling travel, distributing mail, and answering phones. are necessary. ).
•  having coordinated and scheduled numerous events simultaneously for at least two years.
•  a minimum of three years' worth of experience scheduling events and ranking meeting requests, as well as managing the calendars of one or more people.
•  working with executives for two years or more.
•  the capacity to build and maintain relationships within a team.
•  using fundamental knowledge of the internet browser and email to send, receive, and organize communications.
•  Expertise in time management, including the ability to organize, track, and meet deadlines for a variety of projects with varying due dates.
•  Knowing when to escalate problems and having the ability to accomplish goals with little to no supervision.
•  Advanced knowledge of Microsoft Excel, including the use of functions like AVERAGE, cell merging and centering, printing centered pages, and/or pivot tables.
•  Mastery of Microsoft PowerPoint at the advanced level, including the capacity to modify animation and/or slide timings and alter picture styles.
•  Advanced knowledge of Microsoft Word, including the capacity to add a developer tab, develop macros, format tables, insert comments, and/or develop mail merges.
•  willing to spend up to 10% of their working time away from their home state on business travel.

 Preferred Conditions.

•  either a bachelor's or an associate's degree.
•  a minimum of five years of experience performing general administrative tasks like scheduling travel, distributing mail, and so forth. , are necessary. ).
•  knowledge of using Lotus Notes or Outlook to manage email and calendars.