Job Responsibilities: Sr Administrative Assistant

Salary: $20-$30/Hour

Company: Southwest Airlines

Location: Chicago, USA

Educational Requirements: Bachelor's Degree

Our organization Promise

We're committed to offering our personnel strong painting surroundings with the same opportunity for mastering and private growth. Creativity and innovation are encouraged for enhancing the effectiveness of Southwest Airways. Notably, personnel will be provided the equal problem, respect, and concerned mindset inside the enterprise that they're predicted to percentage externally with each Southwest client.

Task Description:

The human beings of Southwest Airlines come collectively to deliver on our motive, that's to connect humans to what’s critical to their lives through friendly, reliable, and low-value air journeys. This SR Administrative Assistant invests in the destiny of Southwest’s human beings of their paintings helping Leaders and groups in the team Portfolio area inside the technology. This function will support two directors in technology and the big teams they lead, and all of those humans guide a complicated portfolio with executive Stakeholders. This Administrative Assistant works collaboratively with the branch’s way of life Committee to coordinate Moments That be counted for our human beings, help coordinate and facilitate the agenda for approach periods and quarterly gatherings, guide New rent onboarding, and facilitate leadership and group conferences. This Sr Administrative Assistant is worked up to hook up with and champion our humans. They’ll have the possibility to develop and study every day and assist drive the destiny of Southwest Airways.

Extra info:

• The lifestyle of Southwest Airways way we includes a flexible place of work and values the camaraderie, collaboration, and innovation that occurs while we come together and engage face-to-face at our colorful corporate Campus. This role is a hybrid function based totally out of our corporate Campus in Dallas, TX, which calls for employees to work onsite on our corporate Campus at least three days a week. The branch designates the precise three days of the week personnel needs to work on-website online.   
• U.S. Citizenship or present-day authorization to work within the U.S. Is required, and no contemporary or destiny paintings authorization sponsorship is to be had.

Southwest Airways is an identical opportunity agency. We continue to look for opportunities to reflect the communities we serve, and welcome candidates with numerous minds, backgrounds, and reviews.

Activity precis

Offer mythical customer service via presenting administrative assistance to member(s) of branch teams and Leaders (as much as and such as the Director stage). Responsible for usual branch administrative functions and medium to tremendously complicated initiatives as assigned.

Responsibilities

• Work under vast supervision and can be assigned a couple of concurrent preferred projects
• Expect Leader's desires and proactively resolve scheduling struggle
• Help and lead large event-making plans for the branch, consisting of branch initiatives and cultural sports
• Review department and corporation information closely and apprehend them in court to his or her employer
• Compose and edit correspondence with appropriate grammar and structure, such as under the chief’s signature
• Proactively control and prioritize calendars and itineraries to make sure the handiest use of the chief(s) time.
• Schedule and manipulate tour preparations below the route of the chief(s)
• Exercise effective assembly management for yourself and a couple of Leaders
• Help in the onboarding of new personnel below the supervision of a leader
• Arrange and hold all documents, facts, and other statistics; guarantees databases are updated
• Serve as backup to government Assistant(s)
• Own recurring branch procedures & applications and entire processes correctly and on time even in search of efficiencies and manner improvement
• Can also carry out other activity obligations as directed by employee Leaders

Expertise, abilities, and abilities

• Professional in an excessive level of customer support transport
• Capability to become aware of the battle and ought to are searching for to clarify information
• Skilled in office control & department strategies
• Ability to use MS applications – Outlook, word, Excel, groups, and PowerPoint
• Ability to fulfill confidentiality expectations regarding private, proprietary and touchy business enterprise records
• Ability to communicate professionally with Leaders and all internal & outside clients
• Capability to prioritize and multitask, working with an excessive sense of urgency
• Capability to proactively are seeking creative approaches to carry out obligations in a well-timed and green manner (e-mail, deadlines, calendar management, organization)
• Know-how of the challenge and reason and imagination and prescient of Southwest Airways and their branch is familiar with the distinct features of the branch

Education

• Required: high school diploma or GED

Enjoy

• Required: Intermediate stage experience, completely functioning broad knowledge in Administrative support or customer service-related fields
• Favored:  understanding of Outlook and Microsoft 365 merchandise
• Desired:  professional in calendaring and facilitating conferences among various ranges of management, along with complex calendars and schedules
• Desired:  experience as an administrative assistant
• Preferred:  skilled in building PowerPoint shows

Licensing/Certification

• N/A

Physical abilties

• Ability to carry out work duties from confined space paintings station/table/workplace place for extended periods of time
• Capability to speak and interaction with others in the English language to satisfy the demands of the job
• Potential to use a pc and other workplace productivity tools with sufficient velocity and accuracy to fulfill the needs of the task

Other qualifications

• Ought to keep a nicely-groomed look in step with employer look requirements as defined in installed suggestions
• Should be a U.S. Citizen or have the authorization to paint inside the u.S.A. As described with the aid of the Immigration Reform Act of 1986
• Have to be at least 18 years of age
• Must be capable of comply with organization attendance standards as described in mounted tips
• Ability to work in an on-call environment and flexible work time table to aid the needs of the commercial enterprise as wanted